Accountant

Application deadline: Open until filled

Full-time position based in New York City

Based in New York, Dia Art Foundation is committed to advancing, realizing, and preserving the vision of extraordinary artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half century, presents long-term, site-specific projects, executes new commissions, and produces scholarly publications related to its exhibitions and collection.

Dia has an immediate opening for an experienced and proactive Accountant to perform a variety of professional accounting work with emphasis on technical tasks related to payroll, preparation of payroll financial, and general accounting analysis. This full-time position reports to the Controller and will be part of a four-person Finance department based in Dia’s offices in Chelsea, New York. The position will initially work in a remote capacity until Dia Chelsea offices fully reopen.

Responsibilities:
Payroll

  • Manage and process biweekly payroll for approximately 140 staff using ADP Workforce Now; work with managers on time-sheet approvals, payroll exceptions, pay rate differentials, and department transfers to ensure accurate payroll processing.
  • Assist staff with questions and issues related to their paychecks. Research and resolve payroll-related discrepancies.
  • Collaborate with Human Resources to ensure all employment entries in ADP, including new hires, terminations, department allocations, payrate changes, and payroll deductions, are properly recorded and processed. Assist in resolving time-off balance discrepancies.
  • Analyze and record financial transactions related to payroll and benefits funding activity (for 401k, HSA, disability, health insurance, time off accrual, etc.). Prepare journal entries for posting to AccountMate in a timely manner.
  • Oversee compliance with quarterly and annual reporting requirements as mandated by law. Review ADP filings completed on Dia’s behalf. Manage any required edits to W-2 forms.

Accounting/Finance

  • Reconcile, validate, and post Bookshop and Visitor Services activity; prepare the monthly sales tax schedule for Bookshop.
  • Record financial donations via weekly development reports; review documentation to ensure all backup ties to the gift and that it is available for auditing purposes.
  • Manage accounts receivable. Generate and distribute invoices for earned income, including real estate tenants, touring exhibitions, and special event rentals.
  • Manage leases and tax and billing correspondence related to income earned on real estate.
  • Prepare monthly account analyses as assigned by the Controller.
  • Support cash management activities (i.e. petty cash, cash deposits, and cash box).
  • Provide audit support for interim and year-end examinations.
  • Complete ad-hoc analysis and reports assigned by the Controller and Chief Financial Officer, as needed.

Qualifications

  • Bachelor’s degree in accounting required.
  • Minimum 3 years of related accounting and payroll experience.
  • Tech savvy and excellent skills with MS Office programs; must have intermediate to advanced Excel skills; prior experience with accounting software programs is desired.
  • Working knowledge of a robust payroll system, preferably ADP Workforce Now, is required.\Must be attentive to detail and possess accurate data entry, critical thinking, and analytical skills.
  • Must be a self-sufficient learner and proactive in troubleshooting issues and finding solutions.
  • Must be able to maintain discretion and confidentiality.
  • Great interpersonal skills in working with staff and vendors.
  • Have the ability to maintain organized physical and digital filing systems and efficiently access these systems to process work.

Qualified applicants may apply by emailing a letter of interest and resume to hr@diaart.org with “Accountant ” as the subject line.

Dia provides a competitive salary and a comprehensive benefits package with significant employer contributions toward premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Dia employees may use their staff ID badges to gain reduced or free admission to most museums and arts organizations in the United States.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities.

 

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