Accountant, Dia Chelsea

Application deadline: Open until filled

Full-time position based in Dia Chelsea
Salary $64,000-$75,000

Background

Dia Art Foundation was established in 1974 for the purpose of collecting, commissioning, and presenting major works of art made in the 1960s onward. Today it consists of eight permanent sites across the United States and Germany, as well as three changing exhibition spaces in New York State: Dia Chelsea in New York City, Dia Beacon in the Hudson Valley, and Dia Bridgehampton in Long Island. Dia is taken from the Greek word for “through” and conveys the foundation’s role as a facilitator of meaningful artistic experiences that can be encountered in single and repeated visits. 

Summary
The starting salary for this role is $64,000 per year. Consideration of a starting salary above $64,000 per year but not to exceed $75,000 per year, will be reviewed at time of offer based on level of experience and qualifications for the role.

Under the general supervision of the Controller, perform a variety of professional accounting work with emphasis on technical tasks related to payroll, such as preparation of payroll financial reports, and general accounting analysis. Support Controller in carrying out the responsibilities of the department. Maintain financial security by following internal controls. Assist in the safeguarding of assets and ensure that laws, financial policies, and procedures are followed.

Essential Job Duties & Responsibilities

Payroll

  • Manage and process bi-weekly payroll for approximately 150 staff at Dia using ADP Workforce Now; work with managers on time-sheet approvals, payroll exceptions, pay-rate differentials, and department transfers to ensure accurate payroll processing; review and submit payroll, working under strict deadlines and time constraints; proactively anticipate for adjustments to payroll-submission deadlines (Federal holidays and bank closures)
  • Assist staff with questions and issues related to their paychecks. Research and resolve payroll-related discrepancies
  • Act as primary liaison with Human Resources on administration of union dues and other labor-related payroll items; collaborate with Human Resources to ensure all wage/rate changes and payroll deductions are properly recorded; analyze and record financial transactions related to payroll and benefits funding activity (for 401k, HSA, health insurance, time off, and salary accrual, etc.); prepare journal entries for posting to AccountMate in a timely manner
  • Calculate payroll data for quarterly Worker’s Comp, Disability, and Paid Family Leave premium reporting; keep track of submission deadlines or cutoff dates to ensure payments are made on time
  • Coordinate annual Worker’s Comp audit for New York and New Mexico and provide requested documents
  • Oversee compliance with quarterly and annual reporting requirements as mandated by law.
  • Review ADP filings completed on our behalf; manage any required edits to W-2s
  • Assist, as needed, to onboard new hires in the Chelsea office and ensure all new-hire paperwork is completed and sent to Human Resources; assist with ADP registration and training for new hire
  • Generate custom payroll reports in ADP for analysis and as requested by Controller and COO

Accounting/Finance

  • Reconcile, validate, and post Bookshop and Admissions (including The Lightning Field) activity; calculate and properly code any deferred revenues; prepare the monthly sales-tax schedule for Bookshop; liaise with Bookshop and Admissions staff as needed to resolve any discrepancies
  • Record financial donations via weekly development reports; review documentation to ensure all transactions are coded appropriately and substantiated by proper documentation for auditing purposes; maintain communication with development staff regarding any missing or required documentation; maintain and update tracking for any verbal pledges
  • Manage Accounts Receivable; generate and distribute invoices for earned income, including real estate tenants, touring exhibitions and special event rentals
  • Manage leases and contracts for earned income, tax and billing correspondence related to real-estate earned income; update lease/billing schedules as needed; review lease/contract terms for accurate and appropriate billing; calculate tenant real estate tax per lease terms
  • Prepare monthly account analyses as assigned by Controller
  • Support cash management activities (i.e. petty cash, cash deposits, and cash box); maintain and update an organized record of any deposits in transit
  • Manage and reply promptly to correspondences directly related to accountant responsibilities
  • Provide audit support for interim and year-end examinations
  • Ad-hoc analysis and reports assigned by Controller and CFO, as needed

Education, Certifications, Experience:

  • Bachelor’s degree in Accounting
  • Minimum 3 years of related accounting and payroll experience
  • Previous office skills and knowledge of standard filing systems/protocols

Knowledge, Skills, Abilities:

  • Intermediate-to-advanced Excel skills
  • Working knowledge of a robust payroll system required, preferably ADP Workforce Now
  • Attention to detail and accurate data-entry skills
  • Ability to maintain strict confidentiality
  • Familiarity with internal control and audit procedures
  • Strong interpersonal and communication skills to handle internal and external correspondence
  • Ability to maintain an organized filing system and easily navigate web-based file sharing platforms
  • Excellent research skills and capacity for independent learning in order to resolve barriers
  • Crucial analytical and critical thinking skills
  • File and data management

Working Conditions and Physical Demands

  • The hours are 9:30 am to 5:30 pm, Monday through Friday; work is currently performed in a hybrid environment with no fewer than 3 days in the Chelsea office, however, must have flexibility to work additional hours based on workload and business needs; travel to Dia Beacon, as needed
  • Work is performed in an office environment; prolonged periods of sitting, typing, use of computers and standard office equipment required to accomplish work objectives

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by completing the online job application, linked HERE and attaching a resume and letter of interest.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

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