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Communications and Marketing Assistant

Application deadline: Open until filled

Full-time position based in New York, New York
$25 per hour

About Dia Art Foundation

Dia Art Foundation was established in 1974 for the purpose of collecting, commissioning, and presenting major works of art made in the 1960s onward. Today it consists of nine permanent sites across the United States and Germany, as well as three changing exhibition spaces in New York State: Dia Chelsea in New York, Dia Beacon in the Hudson Valley, and Dia Bridgehampton on Long Island. Dia is taken from the Greek word for “through” and conveys the foundation’s role as a facilitator of meaningful artistic experiences that can be encountered in single and repeated visits. 

Position summary

Reporting to the Director of Communications and Marketing, the individual in this position is responsible for supporting the general functions of the Communications department including content production, research, email campaigns, website and app maintenance, managing timelines and communications cross-departmentally, and day-to-day administrative tasks.

Essential duties and responsibilities

 Marketing:

  • Maintain email-marketing campaign calendar
  • With oversight from the Communications and Marketing Associate, coordinate, edit, build, and distribute email campaigns to support programs and initiatives, including monthly newsletters and event and member promotions
  • Conduct routine maintenance and cleanup of general mailing list

Content:

  • Assist with production timelines for video content, scheduling interviews and filming, and other duties as assigned
  • Maintain the content calendar for Dia Blog; assist the Communications team and other departments with content production
  • Assist with the production of Artists Playlists, creating and uploading them to Dia's website and blog and to Bloomberg Connects app
  • Maintain and update Dia’s presence on external digital platforms including Bloomberg Connects
  • Create and manage a Communications department–specific content calendar for emails, social media, etc.
  • Aid the Digital Content Manager with Instagram posts, including finding images and quotes for captions

Website management:

  • Update website content including copy, images, pop-ups, and multimedia assets for Content Management Systems (CMS)
  • Ensure the quality of webpages by copy editing, proofreading, and maintaining consistency following Dia’s house style in consultation with the Publications department
  • Ensure accurate image captions on the website and in the digital archive
  • Coordinate with all departments to maintain timelines and ensure content and information is updated regularly

Press relations:

  • Compile research on upcoming exhibitions and projects
  • Create press clippings and maintain the press archive
  • Ensure correct formatting and content updates for all press releases
  • Ensure digital press packs are up-to-date
  • Assist with press walk-throughs, including organization of handouts and check-ins

Other duties and responsibilities

  • Track Dia media and social-media coverage as well relevant cultural news; compile regular media roundups for senior staff
  • Other day-to-day marketing and communications administrative support as assigned

Education, certification, and experience 

  • Bachelor’s degree in a related field (art history, communications, liberal arts) or equivalent experience required
  • One to two years of experience working in communications, preferably at a museum, nonprofit, contemporary art space, or a related field

Knowledge, skills, and abilities 

  • Knowledge of best practices for communications and marketing
  • Experience working with CMS and HTML preferred
  • Proficiency with MS Office products including Outlook, Excel, and Word
  • Photoshop and InDesign skills a plus
  • Excellent writing, editorial, and communication skills with exceptional attention to detail, using correct spelling, punctuation, and grammar
  • Working knowledge of design terminology, materials, and methods preferred
  • Ability to present oneself professionally, diplomatically, and comfortably with a diverse group of stakeholders
  • Strong project-management skills and excellent organizational skills

Working conditions and physical demands

This is a full-time (40 hours per week) position; work is currently performed in a hybrid environment with no fewer than three days in the Chelsea office, however, must have flexibility to work occasional nights and weekends and travel to Dia Beacon, as needed; typically, prolonged periods of sitting, use of computers and standard office equipment is required to accomplish work objectives.

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID-19 among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy. 

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions toward the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

This position is represented by the Technical, Office & Professional Union, Local 2110, UAW, AFL-CIO.

Qualified candidates are invited to apply by completing the online job application, linked here, and attaching a resume and letter of interest.   

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace. Candidates with nontraditional learning or career paths and/or applicants whose qualifications differ from those listed above are encouraged to apply. 

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