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Grants Associate

Application deadline: Open until filled

Full Time based in New York, New York
$23–$26 per hour


Based in New York, Dia Art Foundation is committed to advancing, realizing, and preserving the vision of artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half-century; presents long-term, site-specific projects; executes new commissions; and produces scholarly publications related to its exhibitions and collections.

Position Summary

Reporting to the Director of Development, the Grants Associate will help expand and support Dia’s foundation and government-giving program, assisting with securing support for Dia’s exhibitions, commissions, public programs, publications, arts education programs, capital projects, collection care and research, and special projects. Dia’s grants program is an essential part of fundraising across the institution and the Associate will work collaboratively with the Director of Development and other team members to implement all aspects of this program. They will take particular ownership of lower-level foundation and government gifts ($25,000 and under). Communication with peers in Curatorial, Learning and Engagement, and other programming departments is encouraged. The Associate also provides support for special projects across the Development department as needed.

Essential Job Duties and Responsibilities

  • Working with the Director of Development, help manage the pipeline of foundation relationships at all levels; with a particular focus on identifying new sources of support and building out a portfolio of smaller-level grant support ($25,000 and under)
  • Draft letters of interest, grant proposals, and other routine correspondence and engagement materials as assigned
  • Under the supervision of the Director of Development, manage the reporting process for current funders; compile budget, attendance, and other necessary data as well as drafting final reports
  • Using grant materials, help update baseline proposal, project description, and artist background materials for use in department-wide fundraising and outreach
  • Research public and private foundation prospects to support overall programming and capital-campaign fundraising strategies; make initial contact and request application forms and information as assigned
  • Manage foundation and government recordkeeping in Altru
  • Work with the Development department’s Manager, Major Giving and Campaign to track program fundraising; this includes maintaining prospect lists and a calendar of grant deadlines and reports and tracking funds raised towards goals

General/Other Duties and Responsibilities

  • Implement and track Dia’s annual appeal, draft copy, select images, manage the production schedule, and reconcile revenue goals
  • Provide support for annual fundraisers and other special events as assigned; occasional assistance with off-site events is required
  • Assist with processing gifts, tracking grant contracts, and mailings as needed
  • Work with the Development team to coordinate VIP site visits and tour requests as needed

Education, Certifications, Experience

  • Bachelor’s degree or equivalent education is required
  • 2–3 years of related experience is required 

Knowledge, Skills, Abilities

  • Must have strong administrative support skills and be organized and detail-oriented
  • Requires accurate data-entry skills; experience with Altru or a similar database is preferred  
  • Proficient in Microsoft Office Suite
  • Strong writing, copyediting, and proofreading skills are required
  • Must have strong research skills and be able to consolidate information in a logical and functional format
  • Demonstrate initiative and be able to multitask in a fast-paced office environment
  • Demonstrate excellent interpersonal skills and exercise good judgment, tact, confidentiality, and diplomacy in all interactions
  • Work well in a team setting with a positive, helpful attitude

Working Conditions and Physical Demands

  • This is a full-time position in a hybrid environment with no fewer than 3 days in the office; additional hours may be required as needed; occasional travel to Dia Beacon is required
  • Work is typically performed in an office environment; prolonged periods of sitting, and use of computers and standard office equipment is required to accomplish work objectives

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID-19 among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by completing the online job application, linked here, and attaching a resume and letter of interest.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports an equitable, inclusive, and neurodiverse workplace. Candidates with nontraditional learning or career paths and/or applicants whose qualifications differ from those listed above are encouraged to apply.

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